BCIS International School

Responsibilities:
Administrative Support:
- Assist the Operations & Project Manager in overseeing the daily administrative operations of the school, including facilities management, procurement request, vendor management,
- Ensure all administrative processes and documentation comply with local regulations and school policies.
- Coordinate with different departments and stakeholders to ensure effective communication and collaboration.

Facilities and Property Management:
- Oversee the maintenance of outdoor green spaces and cleanliness of the whole property to ensure a safe and comfortable learning environment for students and staff.
- Liaise with external service providers for landscaping, cleaning, and other related services.
- Coordinate with contractors & vendors in charge of an outsourcing service to ensure cost-effective and high-quality services.

Resources and Supplies:
Oversee and coordinate the procurement of equipment and resources required for the smooth functioning of the campus, including paper in teachers' rooms, classroom furniture, cleaning materials, and other miscellaneous items

Food & Drink Service:
- Coordinate with Academic Teams (both programs) to ensure that Student records (number of people and food restrictions) are kept updated and regularly provided to the Kitchen Team for adjusting meals & snacks accordingly.
- Coordinate with Marketing and kitchen Teams to ensure the food menu display and any other signs needed for the restaurant operation are in place for proper functioning.
- Coordinate with the Well Being Team to ensure that food sample records & storage are made on a daily basis and carried out by local regulations and school policies
- Coordinate with the Food Handler Team to ensure a catering service is carried out following local regulations and school policies
- Track, record, and treat any feedback made on food service to continuously improve the process and ensure a high-quality service.
- Oversee and coordinate the procurement of Students' snacks (morning & afternoon) and be sure that all bottled water dispensers are refilled daily and ready to use.
- Oversee and coordinate the procurement of drink & snack stations when required for meetings.

Health and Safety:
- Conduct regular debriefings with Operations Teams to raise awareness of health and safety policies and procedures (adhering to international standards and local regulations) to ensure they are well applied by all teams.
- Conduct regular inspections and risk assessments to identify potential hazards and ensure compliance with safety protocols.
- Coordinate emergency response plans and drills, ensuring staff and students are prepared for various contingencies.

Event Coordination:
- Assist in planning and organizing school events, such as parent-teacher conferences, open houses, and graduation ceremonies.
- Collaborate with different departments to ensure smooth event logistics, including venue arrangements, catering, audio-visual support, and participant management.

Key operations tasks:

• Manage existing daily preventative and routine maintenance of outdoor green spaces.
• Liaise and collaborate with all role players internally and externally on maintenance needs through our operations support request system (OSR).
• Responsible for coordination of all School keys, and door locks.
• Control and manage the movement of school assets.
• Perform a weekly inspection of school rooms to identify required furniture maintenance and repairs.
• Supervise all Operations Teams (Gardeners and housekeepers) and ensure adequate resources are available to fulfill tasks.
• Establish or adjust work procedures to meet scheduled work requirements
• Demonstrate flexibility by adjusting schedules to meet educational needs when required.
• Supervise services necessary to support curricular, extracurricular, special events, campus rental, and evening events
• Be available and willing to work overtime when required

Requirements:
- Bachelor's degree in business administration, operations management, or a related field.
- At least 3 years of experience in a similar role, preferably in the education industry.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities in English.
- Proficiency in using computer software, including Microsoft Office suite and data management systems.
- Knowledge of Thai labor laws and regulations is preferred.
- Ability to work independently, multitask, and prioritize tasks effectively.
- Strong problem-solving skills and attention to detail.
- A collaborative and proactive approach to work.

Email: [email protected]