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Join our Dynamic Team as Executive Secretary at Finnway International School Phuket!

Do you thrive in a fast-paced environment and enjoy providing exceptional support?

Finnway International School Phuket is seeking a highly motivated and organized Executive Secretary to join our vibrant school community. In this role, you will play a pivotal role in supporting the Deputy Director and school executives, ensuring the smooth operation of the office, and providing exceptional administrative support.

What you will do:
- Provide confidential and professional secretarial services to the Deputy Director and school executives.
- Manage calendars, scheduling appointments, meetings, and travel arrangements.
- Oversee the efficient management of all incoming and outgoing communication, including phone calls, emails, and correspondence.
- Prepare high-quality agendas, presentations, and reports in a timely manner.
- Compile documents required for meetings, interviews, speaking engagements, and MOU and school business contract signings.
- Maintain a well-organized filing system (both physical and digital)
- Coordinate travel arrangements for the Deputy Director and executives as needed.
- Process expense reports and invoices for executives' travel.
- Provide general administrative support as needed, including greeting visitors and managing office supplies.
- Perform other administrative tasks asssigned.

What we are looking for:
- candidates with at least an associate's degree or a bachelor's degree in business administration, communication, or a related field.
- A minimum of 2 years of experience as an Executive Secretary or similar administrative role.
- Proven proficiency in Microsoft Office Suite and strong organizational skills.
- Excellent communication, interpersonal, and time management skills.
- Resourceful, proactive, and self-motivated: You are able to take initiative, solve problems independently, and think creatively to find solutions.
- Flexible and adaptable: You can adjust to changing priorities and deadlines with a positive attitude.
- Calm and composed under pressure: You can maintain a professional demeanor in fast-paced or challenging situations.
- Highly organized and detail-oriented: You can prioritize tasks effectively, manage multiple deadlines, and ensure accuracy in all your work.
- Resilient and resourceful: You can overcome challenges and find solutions in difficult situations.
- Technically competent: You are proficient in using a variety of office technology and software programs.
- Excellent stakeholder management skills: You can build and maintain positive relationships with staff, parents, students, and other stakeholders.
- Personable, authoritative, and with executive energy: You can interact professionally with all levels of the organization, manage projects confidently, and effectively represent the school.

Why Finnway?
- Be part of a supportive and collaborative school community that values professional growth.
- Opportunity to work in a dynamic and international environment.
- Competitive salary and benefits package.
- Stunning location: Live and work in beautiful Phuket, and enjoy the island's rich culture and natural beauty.

If you are a highly motivated and organized individual who thrives in a fast-paced environment, we encourage you to apply!

How to Apply:
To apply for the Executive Assistant position at Finnway International School Phuket, please submit the following application materials to [email protected]:
Resume: A concise and up-to-date document highlighting your relevant skills and experience.
Cover Letter: A personalized letter expressing your interest in the position and explaining why you are a strong candidate for the role at Finnway.
Video Introduction (1-3 minutes): Please submit a short video clip introducing yourself and explaining why you believe you'd be a valuable asset to Finnway.

We look forward to hearing from you!

Email: [email protected]