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Job Description: VO Coordinator (Variation Order Coordinator)

Position Overview

The VO Coordinator is responsible for managing all Variation Orders (VOs) related to villa construction projects. This role ensures that all changes to the original contract scope are properly documented, priced, approved, and tracked to maintain cost control and project transparency.

The position requires close coordination with clients, architects, designers, contractors, QS, and internal departments.

Key Responsibilities

1. Client & Internal Coordination

Explain cost implications clearly to clients.

Liaise with Project Managers regarding timeline impact.

Coordinate with Sales / CRM team for client communication alignment.

Attend meetings when variation discussions are required.

2. Variation Order Management

Receive and record all client change requests.

Coordinate with Architect, Interior Designer, and Contractor to assess impact.

Obtain cost breakdown from Contractor/QS.

Review pricing for accuracy and completeness.

Prepare official VO documentation for client approval.

Ensure written approval before implementation.

3. Cost & Budget Control

Maintain updated VO summary log.

Monitor cumulative impact on total contract value.

Coordinate with Finance regarding revised payment schedules.

Support management with cost analysis reports.

4. Documentation & Compliance

Ensure all VOs are properly filed and recorded.

Update contract value and project budget accordingly.

Track VO status (Pending / Approved / Rejected / Implemented).

Ensure compliance with contract terms.


Qualifications

Bachelor’s Degree in Architecture, Engineering, Construction Management, or related field.

Minimum 3–5 years experience in construction or property development.

Experience handling variation orders in villa or residential projects preferred.

Strong understanding of construction contracts and cost structures.

Good English communication skills (written and verbal).

Skills & Competencies

Strong attention to detail

Excellent documentation and organizational skills

Cost analysis ability

Negotiation skills

Ability to manage multiple projects simultaneously

Strong coordination and communication skills