รายละเอียด

Job Summary

The Assistant Accounting Manager plays a key role in assisting the Accounting Manager in overseeing the financial operations and accounting processes of the institution. This position is responsible for managing and reconciling financial records, ensuring accuracy and compliance with regulations. The Assistant Accounting Manager provides support in preparing financial statements, reports, and budgets, with an emphasis on both Accounts Receivable (AR) and Accounts Payable (AP) functions.

Key Responsibilities
Accounts Receivable (AR) Management
- Coordinate with the Admissions and Advancement departments to ensure accurate student lists and invoicing for funders and donors.
- Review invoices, sales receipts, and credit notes in a timely and accurate manner.
- Maintain accurate records of outstanding balances and perform regular reconciliation of accounts receivable.
- Follow up with parents and students for overdue payments, ensuring timely collection.
- Assist in the preparation of student payment plans as approved by the management.
- Escalate unresolved collection issues to school administrators as necessary.

Accounts Payable (AP) Management
- Review and verify all accounts payable transactions for accuracy and proper documentation.
- Ensure timely payment processing for vendors, suppliers, and other external providers.
- Reconcile vendor statements and resolve discrepancies.
- Assist with the preparation of payments, including cheque runs, wire transfers, and credit card transactions.
- Ensure compliance with internal policies and external regulations related to AP transactions.

Financial Operations and Recordkeeping
- Assist in the month-end and year-end closing processes, including the preparation of journal entries and account reconciliations.
- Reconcile financial records regularly to ensure accuracy and consistency across the accounting systems.
- Contribute to the preparation of tax returns and ensure compliance with relevant tax regulations.
- Provide guidance to the accounting team to ensure proper documentation and support for financial transactions.

Financial Reporting
- Support the preparation of financial statements, reports, and forecasts, ensuring the accuracy of financial data.
- Maintain and track deferred revenue schedules and ensure timely reporting.

Customer and Vendor Relations
- Respond to inquiries from parents, students, staff, and vendors regarding billing statements, account balances, and payment details.
- Communicate clearly and professionally with internal departments and external stakeholders to ensure smooth financial operations.

People Management
- Supervise the Cashier and Finance Assistant , ensuring accurate and timely processing of financial transactions.
- Provide training and guidance to team members, fostering a collaborative and efficient working environment.
- Support the Accounting Manager and the Director of Finance to provide oversight to team members in executing their duties in accounting, finance and inventory functions

Required Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- At least 3 years of experience in accounting or finance, preferably in an educational setting.
- Experience in people management is a plus
- Strong organizational and time management skills.
- Proficiency in Google Suite, Quickbooks, OpenApply, Stripe, and Paypal (Excel, Word, Outlook).
- Excellent English verbal and written communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Experience with the school industry is preferred.