รายละเอียด

Executive Secretary — Andaman Riviera Resort (Pre-Opening Project) Thai Nationality only
Location: Phuket, Thailand
Employment Type: Full-time
Start Date: Immediate / by mutual agreement
Project Stage: Pre-Opening and contract extension to permanent position after hotel opening.

About the Project
Andaman Riviera Resort is an upcoming luxury destination on Phuket's Andaman coast, currently preparing for its highly anticipated grand opening. During this pivotal pre-opening phase, we are assembling a team of international hospitality professionals who will define the service culture, operational standards, and identity of the resort from day one.
We are seeking an experienced Executive Secretary to serve as the right hand to the Managing Director and the pre-opening Executive Committee during one of the most critical phases in a hotel's lifecycle.

Key Responsibilities
Executive Support
Provide comprehensive administrative and organizational support to the Managing Director and members of the Executive Committee.
Manage the MD calendar: schedule meetings, conference calls, and appointments with owners, the management company, contractors, and partners across multiple time zones.
Prepare agendas, minutes, and follow-ups for key meetings (HOD meetings, pre-opening task force meetings, owner's meetings).
Coordinate travel arrangements: flights, visas, ground transportation, and accommodation for senior management and visiting consultants.

Documentation & Communications
Draft, edit, and proofread correspondence, presentations, reports, and memorandums in English and Thai.
Manage incoming and outgoing correspondence with strict confidentiality, including owner relations documents, contracts, and NDAs.
Maintain the pre-opening documentation archive: SOPs, BOQs, technical specifications, FF&E and OS&E records.
Support contract execution with vendors, suppliers, contractors, and agencies.

Pre-Opening Coordination

Liaise across departments during the team mobilization phase (Rooms, F&B, Sales & Marketing, Engineering, HR, Finance).
Support the organization of site inspections, FAM trips, brand representative visits, and quality audits.
Assist in the preparation of key milestones: soft opening, grand opening, and media events.
Coordinate with local Phuket authorities on administrative matters (licenses, permits, registrations).

Office Administration

Establish and manage the pre-opening office: procurement of stationery, IT equipment, and coordination with service providers.
Oversee the administrative budget of the MD's office.
Welcome and host visitors, VIP guests, owners, and investors during the construction and inspection phases.


Candidate Requirements
Experience

Minimum 3–5 years of experience as an Executive Secretary or Personal Assistant in 4-5-star or luxury hotels.
Pre-opening project experience is a strong advantage.
Experience working with international hotel management companies (Marriott, Accor, IHG, Hyatt, Minor, Banyan Tree, Aman, or equivalent) is highly desirable.

Education

Bachelor's degree in Hospitality Management, Business Administration, Linguistics, or a related field.

Languages

English — Upper-Intermediate to Advanced (C1), with fluent business communication and writing skills.
Thai — native
Additional languages (Chinese, German, French) — a plus.

Technical Skills

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
Working knowledge of PMS systems (Opera Cloud / Opera PMS), document management systems, and Google Workspace.
Familiarity with Canva, Adobe Acrobat Pro, and project management tools.

Personal Attributes

Exceptional organizational skills, attention to detail, and ability to multitask under pressure.
High level of confidentiality and professional ethics.
Proactive, resourceful, and able to make sound decisions in the dynamic environment typical of pre-opening projects.
Polished appearance, articulate communication, and strong interpersonal skills.
Resilient and flexible with working hours, especially during peak pre-opening periods.


What We Offer

Competitive salary, commensurate with experience (discussed individually).
Service charge participation upon hotel opening.
Duty meals during working shifts.
Medical insurance (upon successful completion of the probation period).
Paid annual leave and sick leave in accordance with Thai labor law.
Professional development opportunities: training, cross-exposure, and career progression within the brand.
A unique opportunity to be part of the launch of a new luxury resort in one of Asia's most sought-after destinations.


How to Apply
Please send the following to ________________):

Updated CV in English (with a recent photo).
Cover letter stating your salary expectations and earliest available start date.
Email subject line: "Executive Secretary — Andaman Riviera Pre-Opening".
We thank all applicants for their interest; however, only shortlisted candidates will be contacted.